Job definition - amend standard items

A list of job definitions

Standard items in a job definition control behaviours for that job definition.

Job definitions can be duplicated which is useful if there are only one or two differences between them - right click, duplicate and them open the new one to delete or amend items as required.

How job definitions affect device users

Standard items	These items set up efficient and accurate data capture, ensuring that necessary information is collected without unnecessary data entry.
Suppress prompt for customer and location	If the job is always linked to the same customer and location then tick this box. This means that time is not wasted in entering the information every time.
Customer to associate job with if not prompting	If the above box is ticked, a customer needs to be selected from this drop-down list. On selection the location list (below) will be populated.
Location to associate job with if not prompting	If customer and location prompt has been suppressed it is necessary to select a location from this drop-down list. The items in the list are related to the customer selection above.
Suppress prompt for user	If the job is always linked to the same user then tick this box. This means that time is not wasted in entering the information every time.
User to associate job with if not prompting	If the above box is ticked, a user needs to be selected from this drop-down list.
Suppress prompt for group	If the job is always linked to the same group then tick this box. This means that time is not wasted in entering the information every time.
Suppress prompt for date (assume current date)	If the date of the job is always the date the form is completed then tick this box. This means that time is not wasted in entering the information every time.
Batch allocate job to groups (ie. create individual jobs for each group member)	Means that the job allocated to the group will not be completed by the first user that completes the job. This is a quick way of allocating a job to all of the users in a group, as opposed to allocating it to the group as a whole in order that one group member will complete it.
Keep previous results when part of a document lifecycle	Tick this box if you wish to store a copy of the original data in any jobs created from an existing form/job. The stored data is not visible on the device but is available for use on reports and this is useful for demonstrating changes between periodic events, such as rental loss/damage, assessement/follow-up scores, etc. This is a bespoke option and will need to be discussed with magic5 support.
Text for user prompt	If prompting for a user (ie the above box is not ticked) the text here will be used. If blank 'User' will be displayed. For example, show 'engineer' or 'auditor' instead of 'user'. In other words, this will overwrite the default text for this prompt.
Text for date prompt	If prompting for a date (ie the above box is not ticked) the text here will be used. If blank 'Date' will be displayed. For example, show 'project start date' instead of 'date'. In other words, this will overwrite the default text for this prompt.
Text for customer prompt	If prompting for a customer (ie the above box is not ticked) the text here will be used. If blank 'Customer' will be displayed. For example, show 'client' instead of 'customer'. In other words, this will overwrite the default text for this prompt.
Text for location prompt	If prompting for a location (ie the above box is not ticked) the text here will be used. If blank 'Location' will be displayed. For example, show 'project' instead of 'location'. In other words, this will overwrite the default text for this prompt.
Text for group prompt	If prompting for a group (ie the above box is not ticked) the text here will be used. If blank 'Group' will be displayed. For example, show 'region' instead of 'group'. In other words, this will overwrite the default text for this prompt.
Allow creation of new customers	If prompting for a customer (ie the above box is not ticked) and the required customer name is not in the list, can the user enter a new customer name? Tick this box to allow this to happen and take the user through the usual set of customer set-up screens.
Allow creation of new locations	If prompting for a location (ie the above box is not ticked) and the required location is not in the list, can the user enter a new location? Tick this box to allow this to happen and take the user through the usual set of location set-up screens.
Prompt for template	Tick this box to allow the user to select the most appropriate template for the job. This is useful if the job may cover a number of different scenarios - eg a callout
Text for template prompt	If the above box is ticked, this text is displayed to guide the user to select the best template to use for their form.